a video screen in a lobby

The Right AV Equipment For Your Business

Many businesses and individuals rely on technology to perform essential functions in today’s society. The increased reliance on technology is highly evident in the proliferation of AV equipment used at home, in the office, at corporate events, and more. This helpful guide provides insight into the most essential audio visual equipment available and how to use them for different settings and purposes.

What is AV Equipment?

Before we dive into the specifics, let us first understand what AV equipment is and why it’s essential for your everyday operation.

Audio visual equipment is a term that describes the combination of sight and sound technology into one piece of equipment or system. These devices consist of audio and visual components that deliver an interactive and engaging experience for communications and presentations.

Using the correct AV gear for the right AV setup is vital. Some factors that impact your choice of audiovisual equipment depend on the event’s purpose, the venue’s size, customer needs, and budget, to name a few.

Audio Visual Equipment List

This list is an overview of the most common equipment for audio visual presentations and events.


A microphone is one of the most essential audio equipment in interactive events and presentations. Microphones help ensure the audience can hear different presenters during events, especially in a large venue. Having two microphones or more is ideal if you have other speakers at the event.

woman doing a conferenceMicrophones can be wired or non-wired. Wired microphones offer reliability in projecting the audio to the venue, but speakers have limited freedom regarding movement within the stage. On the other hand, non-wired microphones provide greater flexibility when doing presentations, but they could be at risk of losing frequency. When this happens, the audio quality drops, and it could be difficult for the audience to hear what the speakers are saying on stage, hindering the quality of the event.

Projectors/Digital Projection

Projectors, or digital projection, come in handy when you have speakers at most events, or you need to make presentations in your office conference room. It is one of the essential AV equipment you must invest in as it provides visual support to what the speakers are saying over the microphone.

Projectors come in various optional lenses that adapt to each environment you’re presenting in. Several projectors have HDMI connectivity with an optional wireless network connection.

Audio Equipment with Speakers

Speakers are a audio equipment essential for your events, especially ones with presentations. Businesses that communicate with customers through AV presentations, office premises, classrooms, and more can benefit massively from speakers. An audio system projects sound to a venue to deliver messages and other forms of communication, e.g. music. The size and capacity of the speaker system must be tailored to fit the size of the venue and audience as well as your speaker type:

  • Speakers (Passive): Require an external amplifier to function, offering customisation in audio setups.
  • Powered Speakers (Active): Include built-in amplifiers for convenience and portability, ideal for straightforward, plug-and-play use.

High-quality speakers deliver clear audio and superior sound performance. A portable sound system enhances interactivity and communication capabilities to match the visual elements of an event or presentation.

Video Walls and Digital Signage

video wall diplaysVideo walls and digital signage displays are usually seen in various settings, such as business and commercial premises, retail spaces, transportation hubs, and other areas that display information or provide entertainment to the audience on a screen. Interactive screens and video walls display crisp and sharp images or essential information on the screen.

Lighting Equipment

Lighting equipment is another AV equipment used in events, offices, and business premises. The size and magnitude of the lighting equipment depend on the room size and the function. Some forms of lighting are functional, while others are for theatrical effects.

Video Conferencing Systems

A video conferencing system is another example of essential audio visual equipment that is a must for businesses and events. Video conferencing systems require a full AV setup as it integrates audio visual components into a single system. A common video conferencing solution comprises audio and visual elements suited to the conference room’s size.

Some More Essential Audio Visual Equipment:

  • Mixer Boards: Manage audio inputs and outputs efficiently, crucial for balancing sound levels and quality during events and presentations.
  • Electrical Supply: Provides a stable and sufficient power source to ensure all your AV equipment operates reliably throughout the duration of an event, preventing interruptions.
  • Video Cameras: Essential for recording and live-streaming events, high quality cameras capture visual content that can be projected or distributed digitally to your audience.
  • Desktops and Podiums: Desktop computers handle the processing and output of digital content, while podiums offer a stable platform for speakers and presentation equipment.
  • Two-way Radios and Technicians: Ensure effective on-site communication among event staff and quick resolution of technical issues with the help of skilled technicians.
  • Screens and Projectors: Vital for displaying videos, slides, and other visual content clearly to audiences, whether in small meeting rooms or large auditoriums.
  • Bandwidth: Adequate bandwidth is critical for supporting high-quality video conferencing and online streaming, ensuring clear and lag-free audio and video transmission.
  • Transmitters and Receivers: These devices are key for wireless communication within AV setups, enabling audio and video signals to be sent and received over distances without physical cable constraints.
  • Adapters, Dongles, and Cables: Connect various AV components together, ensuring compatibility and integration across different technologies and setups.

Remember, choosing your audio visual equipment is completely dependent on your business’s audio visual needs and requirements. If you’re unsure what audio visual equipment your business needs, we can look at designing a plan and installing a system which ticks off all your needs and removes the headache doing it yourself can cause.

AV Equipment for Different Systems and Uses

From boardroom to ballroom, having the right AV equipment can transform any commercial space into a dynamic environment. Let’s cover below, how AV equipment can transform your meeting rooms, conference rooms, and events spaces to make every interaction impactful and memorable.

AV for Meeting Rooms

Meeting and conference rooms require specific AV gear for installation, such as LCDs, speakers, microphones, monitors, and video projectors. Web and video conferencing solutions are also essential for hybrid teams and a remote work environment.

Microsoft Teams Rooms and Zoom Rooms are what companies are increasingly opting for as their key features and functionalities can serve different work arrangements.

people on a video conference AV for Conferences

The audio visual needed for a conference room include speaker-ready rooms, microphones, speakers, projectors, sound system, lighting equipment, and backup electrical supply.

AV for Events

Depending on the size and type of event, you will need microphones, speakers, video walls, a mixer or sound board, adaptors, projectors and screens, a video switcher, stage lights, and wireless connectivity.

AV for Remote & Hybrid Working

Optimal for remote interactions, this setup includes high-quality webcams, clear audio systems, and advanced conferencing tools like Microsoft Teams and Zoom Rooms, ensuring effective communication across all work environments.

AV for Healthcare Solutions

AV equipment in healthcare supports telemedicine with secure video conferencing and training through high-definition simulations, enhancing patient care and medical education.

AV equipment for Collaboration Spaces

Designed for team engagement, collaborative spaces use interactive whiteboards, touchscreens, and advanced audio equipment systems to facilitate seamless group collaboration and idea sharing.

What AV Do You Need?

There are various AV equipment solutions and configurations available to choose from. Here are essential factors to consider to pick the best solutions to match your needs.


The screen size for your audio visual presentation must be tailored to the venue size. Consider the content of your display, too. The message or image you are trying to display must be visible and of good quality proportionate to the screen size.


av equipment An audio visual system must have good connectivity options to ensure easy AV setup and increased functionality and control.


Interactive screens are essential for Wayfinder and similar solutions, allowing customers to access the necessary information. This feature is limited to specific purposes, so assess your needs and requirements.

Operation Capabilities

Do you need the AV solution to run 24/7? If yes, choosing commercial-grade, high-quality AV solutions capable of continuous operation is ideal.


The complexity of the technological solutions and capabilities is directly proportional to the cost of setting up AV equipment. Assess your needs and budget accordingly.

Looking for the Best AV Equipment Solution?

There is no one-size-fits-all approach to audio visual solutions as it varies depending on your needs. Mediascape can tailor our technological solutions to match the needs of your business. We offer high-quality AV equipment and AV setup for your meeting rooms, reception area, interactive whiteboards, schools, offices, events, and more.


Our team comprises expert designers who can help design, install, and maintain integrated audio visual systems to match your requirements. To learn more about your ideal audio visual solution, get in touch today!